BOARD OF DIRECTORS MEETING

AGENDA

January 6, 2015

6:00 PM

ROLL CALL

INVOCATION: Director Ken Richardson

PLEDGE OF ALLEGIANCE

CONSENT AGENDA (Items 1 - 17)

1. OATHS OF OFFICE	Acceptance of the Oaths of Office for the Mayor and six (6) Little Rock City Board of Directors; Oaths of Office are filed in the City Clerk’s Office. Little Rock City Board of Directors: Mayor Mark Stodola Ward 1 Erma Hendrix Ward 2 Ken Richardson Ward 3 Kathy Webb Ward 5 Lance Hines Ward 6 Doris Wright Ward 7 B.J. Wyrick
2. RESOLUTION Board Communication	To approve a contract for Housing Opportunities for Persons with Aids (HOWPA) to the Arkansas Aids Foundation in an amount not to exceed $386,500.00, for a twelve (12)-month period, with an optional one (1)-year contract renewal; and for other purposes. Staff recommends approval Synopsis: Approval of Housing Opportunities for Persons With AIDS (HOPWA) funding to the Arkansas AIDS Foundation in an amount not to exceed $386,500.00 for a twelve (12)-month period.
3. RESOLUTION Board Communication	To amend Little Rock, Ark., Resolution No. 13,728 (July 9, 2013), to authorize the City Manager to enter into a contract for Workers’ Compensation Stop-Loss Coverage with Safety National for one (1)-year, effective July 1, 2013; and for other purposes. Staff recommends approval. Synopsis: Policies for Workers’ Comp Stop-Loss Coverage require a deposit premium at the beginning of the policy year and an audit of covered payroll at the end of that period. If the deposit premium exceeds to audit, a refund is issued. If deficient an additional premium is required. Language in Resolution No. 13,728 (July 2013) and Resolution No. 13,919 (July 2014) does not anticipate that process.
4. RESOLUTION Board Communication	To amend Little Rock, Ark., Resolution No. 13,919 (July 1, 2014), to authorize the City Manager to enter into a contract for a twelve (12)-month extension of the current policy for Workers’ Compensation Stop-Loss Coverage with Safety National, effective July 1, 2014; and for other purposes. Staff recommends approval Synopsis: Policies for Workers’ Comp Stop-Loss Coverage require a deposit premium at the beginning of the policy year and an audit of covered payroll at the end of that period. If the deposit premium exceeds to audit, a refund is issued. If deficient an additional premium is required. Language in Resolution No. 13,728 (July 2013) and Resolution No. 13,919 (July 2014) does not anticipate that process.
5. RESOLUTION Board Communication	To authorize the City Manager to award a contract to JCI Construction, Inc., in the amount of $320,662.80, for the Abigail Street Improvement Project from 8^th Street to 9^th Street; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax Funding) Staff recommends approval. Synopsis: Authorizes the City Manager to execute an agreement with JCI Construction, Inc., for improvements to Abigail Street from 8^th to 9^th Street, Bid 14-195. Project is located in Ward 2.
6. RESOLUTION Board Communication Right-of-Way Plans	To authorize the Mayor, City Clerk and City Manager to execute Real Estate Sales Contracts, convey certain real property, permanent and temporary construction easements located along the proposed Arch Street Bridge Replacement Project to the Arkansas Highway and Transportation Department; and for other purposes. Staff recommends approval. Synopsis: Authorizes the Mayor, City Clerk and City Manager to convey real property and execute permanent and temporary construction easements to the Arkansas Highway and Transportation Department for a project to replace the Arch Street Bridge, AHTD Project 060395. Project is located in Ward 2.
7. RESOLUTION Board Communication	To authorize the City Manager to award a contract to Redstone Construction Group, Inc., in the amount of $70,440.00 for the drainage improvements in the 2400 block of Daisy Gatson Bates Drive; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax Funding) Staff recommends approval. Synopsis: Authorizes the City Manager to execute an agreement with Redstone Construction Group, Inc., for Daisy Gatson Bates Drainage Improvements, Bid #14-191. Project is located in Ward 1.
8. RESOLUTION Board Communication	To authorize the City Manager to award a contract to Cove Creek Construction, Inc., in the amount of $106,913.40, for the Elm Street Improvement Project from 26^th Street to 27^th Street; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax Funding) Staff recommends approval. Synopsis: Authorizes the City Manager to execute an agreement with Cove Creek Construction, Inc., for Elm Street Improvements from 26^th Street to 27^th Street, Bid 14-194. Project is located in Ward 1.
9. RESOLUTION Board Communication	To authorize the City Manager to award a contract with Infrastructure Solutions Group, LLC, dba Mehlburger Brawley, in the amount of $533,629.22, for the Geyer Springs Railroad Overpass Project; and for other purposes. (Funding from the 2013 Limited Tax General Obligation Capital Improvement Bonds) Staff recommends approval. Synopsis: Authorizes the City Manager to execute an agreement with Infrastructure Solutions Group, LLC, dba Mehlburger Brawley, for the Geyer Springs Railroad Overpass Project, Bid 14-195. Project is located in Ward 2.
10. RESOLUTION Board Communication	To authorize the City Manager to accept title to a parcel of land located south of Cantrell Road and east of Pinnacle Valley Road, in the City of Little Rock, Pulaski County, Arkansas, needed to construct the Pinnacle Valley Road Improvement Project; and for other purposes. (Funding from the 2013 Limited Tax General Obligation Capital Improvement Bonds) Staff recommends approval. Synopsis: Authorizes the City Manager and Mayor to acquire title to property located south of Cantrell Road and west of Pinnacle Valley Road in the City of Little Rock for the construction of Pinnacle Valley Improvement Project, Project No. B-5a. Project is located in Ward 5.
11. RESOLUTION Board Communication	To authorize the City Manager to accept by donation deed, the title to a parcel of land located south of Cantrell Road and east of Pinnacle Valley Road, in the City of Little Rock, Pulaski County, Arkansas, needed to construct the Pinnacle Valley Road Improvement Project; and for other purposes. (Funding from the 2013 Limited Tax General Obligation Capital Improvement Bonds) Staff recommends approval. Synopsis: Authorizes the City Manager and Mayor to acquire title to property located at 5314 Pinnacle Valley Road in the City of Little Rock for the construction of Pinnacle Valley Improvement Project, Project No. B-5a. Project is located in Ward 5.
12. RESOLUTION Board Communication	To authorize the City Manager to award a contract to Gene Summers Construction, Inc., in the amount of $651,240.00, for Polk Street Improvements; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax Funding) Staff recommends approval. Synopsis: Authorizes the City Manager to execute an agreement with Gene Summers Construction, Inc., for Polk Street Improvements, Bid #14-189. Project is located in Ward 3.
13. RESOLUTION Board Communication	To authorize the City Manager to award a contract to H and H Excavation, Inc., in the amount of $81,684.56, for the Valmar Street Drainage Improvement Project; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax Funding) Staff recommends approval. Synopsis: Authorizes the City Manager to execute an agreement with H and H Excavation, Inc., for Valmar Street Drainage Improvements, Bid 14-196. Project is located in Ward 1.
14. RESOLUTION Board Communication	To authorize the City Manager to award a contract to Redstone Construction Group, Inc., in the amount of $78,979.20, for Windamere Drive Drainage Improvements; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax Funding) Staff recommends approval. Synopsis: Authorizes the City Manager to execute an agreement with Redstone Construction Group, Inc., for Windamere Drainage Phase 2, Bid 14-193. Project is located in Ward 6.
15. RESOLUTION Board Communication	To authorize the City Manager to award a contract to Gene Summers Construction, Inc., in the amount of $622,196.40, for Woodson Road Improvements; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax Funding) Staff recommends approval. Synopsis: Authorizes the City Manager to execute an agreement with Gene Summers Construction, Inc., for Woodson Road Improvements, Bid 14-190. Project is located in Ward 2.
16. RESOLUTION Board Communication	To authorize a contract amendment for the design repairs to the Wright Avenue Viaduct with Michael Baker, Jr., Inc., in the additional amount of $109,417.00; and for other purposes. (Funding from the 2013 Limited Tax General Obligation Capital Improvement Bonds) Staff recommends approval. Synopsis: Authorizes an amendment to the engineering services contract with Michael Baker Jr., Inc., for additional engineering design services for the Wright Avenue Viaduct Repair Project. Project is located in Ward 1.
17. RESOLUTION Board Communication	To authorize the City Manager to make the second payment on a three (3)-year renewal of the City’s Core Cal Maintenance Agreement with SHI, Inc., in the amount of $128,686.00, plus applicable fees and taxes; and for other purposes. Staff recommends approval. Synopsis: To authorize the second payment of the City’s Core Client Access Licenses through a Microsoft Enterprise Agreement, in a form agreeable to the City Attorney, which will allow all of the City’s computer users to continue to connect legally to all City Microsoft servers with the most current version of software that supports email, file shares, system management services and share point. The contract will also allow coverage of additional new users in the future, if the City has any during the contract period, on a cost per user basis.
CITIZEN COMMUNICATION Three (3) minutes are allowed to present a specific item which has not previously been brought to the attention of the Board by the speaker and is not already on the Agenda. This time is allotted for any person to express a written or oral viewpoint, grievance, or other message to the Board of Directors. A maximum of thirty (30) minutes is allotted for citizen communications each meeting. No advance permission is required, but persons wishing to address the City Board are required to fill out a yellow card listing the specific subject to be addressed and hand it to the City Clerk upon arrival. Citizen Communication will be held immediately following the Consent Agenda items on the first Tuesday and at the end of the printed Agenda on the third Tuesday.
SEPARATE ITEMS (Items 18 - 19)
18. ORDINANCE Board Communication	To dispense with the requirement of competitive bids; to authorize an extension of the agreement for Hewlett-Packard Equipment Maintenance Services with Northrop Gruman Systems Corporation in an amount not to exceed $5,358.00, plus taxes, for up to five (5) months at the discretion of the City Manager; to declare an emergency; and for other purposes. Staff recommends approval. Synopsis: This ordinance waives competitive bidding for the purchase of up to five (5) months of hardware maintenance and support for the NGIT Altaris application for the City’s computer-aided 911 Dispatch System.
19. ORDINANCE Board Communication	To dispense with the requirement of competitive bids; to authorize an extension of the Software Maintenance Agreement with Northrop Gruman Systems Corporation in an amount not to exceed $25,839.00, plus taxes, for up to five (5) months at the discretion of the City Manager; to declare an emergency; and for other purposes. Staff recommends approval. Synopsis: This ordinance waives competitive bidding for the purchase of up to five (5) months of software maintenance and support for the NGIT Altaris application for the City’s computer-aided 911 Dispatch System.